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Academic Advising

The iBioMed Advising Team is here to help you during your time at McMaster. Make sure to connect with us for any academic-related questions.

General Office Hours:

Monday - Friday
8:30 am - 4:30 pm

Brennan Photo

Brennan Conry

Academic Advisor

Quick Access Forms

For your convenience, here are some commonly used forms that you can download and print. Please note that each request will be reviewed on a case-by-case basis and no request is guaranteed.

This information is protected and being collected under section 39 (2) and section 42 of the Freedom of Information and Protection of Privacy Act of Ontario.

iBioMed Permission Form

Use this form to request Permission, Waive Prerequisites, or Overload. 

iBioMed Course Conflict Form

This form is used when two courses are conflicting in your timetable and you would like to proceed taking the courses in conflict.  

MSAF

Use the McMaster Student Absence Form (MSAF) if you are seeking relief for missed academic work because of an absence lasting less than three days in duration.

iBioMed Petition for Special Consideration

Use this for if you are seeking special consideration or who wish to request that the application of a particular University or Faculty regulation be waived because of compelling medical, personal or family reasons.

McMaster Student Health Certificate

This form is to be completed in conjunction with a Petition for Special Consideration if you are seeking special consideration due to medical reasons.

iBioMed Request for Deferred Exam Privileges

This form is to be used if you have missed a final examination(s) and are requesting to write a deferred exam.

Reinstatement Request Form

This form is to be used by a former McMaster student who, at their last academic review, had a result of session of either “may not continue at the university” or “required to withdraw”.

Internal Transfer Request

If you are currently a registered student at McMaster University interested in transferring in to iBioMed, please complete this form and return it to the Associate Dean of Engineering Office, JHE H-301.  Students interested in transferring to iBioMed from another program at McMaster are encouraged to submit their application request prior to registration begins.  All transfer requests are reviewed on a case-by-case basis.

McMaster Student Absence Form (MSAF)

  • If you are seeking relief for missed academic work because of an absence lasting less than three days in duration, you must use the McMaster Student Absence Form.
  • Absences lasting more than three days must be reported to the Associate Dean’s Office (JHE-H301) and appropriate documentation must be provided. For medical absences, the University reserves the right to require students to obtain medical documentation from the Student Wellness Centre.
  • You should expect to have academic commitments Monday through Saturday but not on Sunday or statutory holidays.
  • At the second request for relief of academic missed work, you will be asked to meet with the Assistant or Associate Dean (or delegate). Relief for missed academic work is not guaranteed.
  • You are responsible to contact your instructor(s) promptly to discuss the appropriate relief.
  • It is the prerogative of the instructor of the course to determine the appropriate relief for missed term work in his/her course.

All questions may be directed to Sinah Lee, Instructional Coordinator. She can be reached at (905) 525-9140 Ext. 27371 or by email at leesk2@mcmaster.ca.

Letter of Permission (LOP)

You may request to take a course at another institution for credit towards your McMaster degree by applying through Mosaic.  Instructions are outlined below.

Access Mosaic and use the instructions below to help you with your LOP.

Mosaic Student Centre > My Academics > Student LOP App > Apply for Letter of Permission

  • Students can search course equivalencies, by University, for LOP credit through Mosaic
  • If the course has not been previously reviewed/approved for course equivalency credit, it
    can be submitted for consideration through the Request Additional Courses step. Additional information, including the course description will be required as part of the request submission.
  • The status of the LOP application can be monitored in Mosaic

Mosaic > Student Centre > My Academics > Student LOP App

  • Students are responsible for making a formal application to the institution where they intend to study. Review the other University (Host Institution) website to ensure the course you wish to take is offered in the appropriate term. Follow the host institution’s application procedures (being mindful of dates and deadlines).
  • Once the LOP course work had been deemed ‘Approved’, the student MUST print the
    Letter of Permission available in the Mosaic Student Centre and send it to the host university.

  • Students are responsible for ensuring official transcripts for courses taken at another institution are sent directly from the host institution to the Office of the Associate Dean, Faculty of Engineering to ensure their record is updated with the result of the course. Transcripts are NOT to be sent to the Office of the Registrar.
  • Students must achieve a minimum grade of C- (60%) for transfer of credit. The transcript designation reads T, indicating Transfer, when a grade of C- or better is attained. These units will count towards your degree and to satisfy requisites, however, will not be calculated in your cumulative or sessional averages.
  • For courses with grades of less than C- (60%) a grade of NC (no credit) will appear on your McMaster transcript. These units will not count towards your degree or satisfy requisites, nor will they be included in the calculation of your cumulative or sessional averages.
  • If you complete the Letter of Permission application, but decide not to register in (or complete) the course, you  MUST provide proof of this to the Office of the Associate Dean, Faculty of Engineering. Please request that a transcript, letter, or e-mail be sent from the host institution to our office confirming your registration status (i.e. course dropped/cancelled/not even enrolled).
  • Final Year Students expecting to graduate: transcripts for LOP courses must be received in the
    Office of the Associate Dean, Faculty of Engineering no later than:
    Spring Convocations: May 15th
    Fall Convocations: October 15th

Academic Accommodation For Religious, Indigenous and Spiritual Observances (RISO)

McMaster University strives to be welcoming and inclusive of all its members and respectful of their differences. Students, staff, and instructors come from a range of backgrounds, traditions and beliefs. The University recognizes that, on occasion, the timing of a student’s religious, Indigenous, or spiritual observances and that of their academic obligations may conflict. In such cases, the University will provide reasonable academic accommodation that is consistent with the Ontario Human Rights Code, through respectful, accessible and fair processes.

This Policy does not apply to the following: general course or program requirements; co-op, clinical and other experiential placements; residence; athletics; dietary restrictions; access to space; use of space; ablution; and employment matters, including teaching assistantships.

For more details, please review the Policy on Academic Accommodation for Religious, Indigenous and Spiritual Observances.

Academic Accommodation for Religious, Indigenous and Spiritual Observances (RISO) - Student Request Form

Academic Accommodation for Religious, Indigenous and Spiritual Observances (RISO) - Final Examinations

RISO Fact Sheet for Students (Please read this information fully before submitting your RISO Academic Accommodation Form)

RISO Fact Sheet for Instructors