Work Term Documents

Congratulations on obtaining a Co-op Work Term!

In order for your position to be counted as a Co-op work term, we need to have a signed work term contract, and have received funds to cover the required work term fees. You can download a copy of the contract for your program in the appropriate section below.  Please read it very carefully – it is a contract, a legal, binding document.  Please ask if you have any questions about this agreement. 

Please return the following to us:

  • A signed and dated work term contract,
  • If applicable, post-dated cheques, payable to McMaster University.  Dates are listed on the contract and are only applicable to B.Eng and DCP students.

Forms and cheques can be mailed to:

Engineering Co-op & Career Services
McMaster University
1280 Main St. West, JHE A214,
Hamilton, ON L8S-4L7

For work terms of longer than 4 months:

  • OSAP:  You are not required to make payments while on work term, provided you complete the attached OSAP form and return it to the Student Financial Aid office.  This form needs to be mailed with your original signature - no faxed/scanned copies will be accepted (we do not need a copy in ECCS).  Those on 16-month work terms will need to complete two forms: one for months 1-12 of your work term, the second for the remaining four months of your work term.  Write the appropriate dates in the Study Period Start Date and Study Period End Date fields under the section for your name and address.  If you have any questions about how to complete the form, please call the ECCS office.
  • UHIP: You must arrange for the UHIP to be paid for during the September - August work term. Please contact Lynn Stewart to organize this. Failure to have UHIP coverage will result in a termination of your work term.
  • Temporary McMaster Library privileges:  let us know if you would like to access the library, and we will provide you with the documents for temporary access.
  • If you will be using GO Transit: for your commute to work, email ECCS to request discounted fare application. 
  • PEO pre-graduation experience:for those who are more than half way through their academic programs (completed 2 of 4 years or 3 of 5), you may gain credit towards your PEO license for up to 12 months of pre-graduation experience.  For guidelines and the experience record form, go to www.peo.on.ca and see the bottom of the “experience requirements” section.
  • Contact information: You will need to update your student profile on OSCARplus with your work contact information as we will be conducting a site visit and we need to know your exact work location. Go to your OSCARplus profile. Click on the Work Term Record tab and then Show My Postings button. Double-click on the correct work term in the list and when the screen opens up, click on the edit button. Please fill out your work email and work address. Note: We will use your McMaster email address as the means of maintaining contact with you, please check your inbox and keep it clean and current. We will ensure that your account is maintained with UTS.

 

We will inform the following about your status while on work term: the Registrar’s Office (you must contact them yourself to drop courses you have registered in if necessary), the Administrative Coordinators of departments and programs in the Engineering Faculty, and the Associate Dean’s office. We want your work term to be a success – please do not hesitate to contact us if you have any questions or concerns, or if there is anything you need from us.

We would like to draw your attention to the following:

  • We, and your employers, will expect you to demonstrate a good work ethic and high standards of workplace professionalism. This includes ensuring that you develop professional relationships with your supervisors and co-workers; that you work to improve your professional communication skills, that you ensure that you are in compliance with all company policies and workplace legislation; that you are in compliance with all requirements of the Co-op program, and that your work is of the highest standards that you can manage.
  • Everyone has the right to a safe workplace, and bears the legal responsibility to ensure that they work according to legislated safety standards and company safety procedures.

Please refer to the appropriate section below for contracts and fee information.

Have a safe and productive work term!

 

B.Eng Students

Work Term Contract: 2012- B.Eng Students

Fees: $300 per work term. Please send us post-dated cheques payable to McMaster University, dated according to the schedule on the contract. 

We must receive your fees in order for this position to be counted as Co-op, and for your employer to receive the tax credit.

Positions may be classified as "New Employer" with a reduced fee ($125). These must first receive the prior approval of the ECCS office.  If you believe that your position qualifies (ie. you are working for a new company that has never hired a co-op student from McMaster before), contact Lynn Stewart (lstewar@mcmaster.ca).

If you do not have access to paying by cheque, please email engcar@mcmaster.ca to make other arrangements. We are able to charge your student account if you provide us permission.

 

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B.Tech students

4-Year Program Work Term Contract

DCP Work Term Contract

Fees: Only DCP students need to submit fees to the ECCS office. The Co-op administrative fee is $600.00 per four-month work term experience to a maximum of $1200.00.  These fees are collected when students start the work term. Call the ECCS office if you are unsure how much you owe.

Please send us post-dated cheques payable to McMaster University, dated according to the schedule on the contract.  Cheques (and forms) can be mailed to:

We must receive your fees in order for this position to be counted as Co-op, and for your employer to receive the tax credit.

If you do not have access to paying by cheque, please email engcar@mcmaster.ca to make other arrangements.